Timetable Structure

5.1 Time Structure

Time Structure is where you configure the time and day settings for the Timetable Output. It is located under the Timetable Structure tab and consists of the following main areas: Time Slot, Day to Include, Timetable Output Display, Room Sorting Options, General Break, Get Timeslot from E-Campus, and Lock Time Structure.

5.1.1 Time Slot

Define the start time, end time, duration per slot, and interval between slots. Each time is set with separate hour and minute spinners; Start Time and End Time also carry an AM/PM dropdown.

5.1.2 Day to Include

Select the specific days to include in the timetable. Choose Fix Day, then tick each day the timetable should cover.

5.1.3 Timetable Output Display

Set whether to display room capacity in Timetable Output grid or not.

5.1.4 Room Sorting Options

Set the order in how rooms are listed in the Timetable Output.

5.1.5 General Break

Set break by adjusting break hour, which day to apply, break description and whether to display the time slot in the schedule or not. Breaks already added are listed at the bottom of the panel with their From, To, Apply To, Description and Visible values.

To add a break, there are 5 simple steps to do so.

Step 1: Set Break: From to the time the break begins, in hours and minutes.

Step 2: Set To to the time the break ends.

Step 3: Select the days in Apply To, either All Days or a specific day.

Step 4: Enter a Break Description to label the break.

Step 5: Set Display to Visible or Hidden, then click Add.

Use the buttons below the list to manage the breaks already added:

5.1.6 Get Timeslot from E-Campus

Pull an existing timeslot configuration from TPlus E-Campus instead of building the time structure manually. Click Get Timeslot From E-Campus to retrieve it.

5.1.7 Lock Time Structure

Lock the time structure to prevent further changes once it has been finalised. Click Lock Time Structure to apply the lock.

5.2 Room List

Rooms are the venues where classes will be held. Each room must have the correct seating capacity; the system uses this to decide how many students fit in each room when generating the timetable. This room list displays number of room, room code, room name, room type, room size, room group, is Dummy, all slots excluded and campus.

5.2.1 Room List Shortcuts

The shortcut bar at the top of the Room List provides quick access to the functions available for this list.

5.2.2 Room List Columns

Each row in the Room List represents one room. The columns are as follows.

5.3 Time Slot Adjustment

Add more time for selected timeslot or remove some time from existing timeslot. Able to choose whether to apply or not even when the time slot adjustment has been set. User also able to cancel certain adjustment or cancel all the adjustment depending on their choice.

5.3.1 Adjust

The Adjust panel is where the minutes are added to or removed from a time slot. The adjustment can be applied to the selected slot only, or to every slot at once.

To adjust a time slot, there are 3 simple steps to do so.

Step 1: Select the time slot to adjust from the list.

Step 2: Enter the number of Minutes to add or subtract.

Step 3: Click + to add the minutes, or − to subtract them.

The buttons in the panel are as follows:

5.4 Excluded Slots Template

Users able to create a template for excluded slots to be apply in bulk whether for Time Slot or Room.

5.4.1 Excluded Time Slot Template

User can choose to customise their time slot template from name, day and time slot. Slots already added to the template are listed at the bottom of the panel with their Day and Time Slot.

To exclude a time slot, there are 4 simple steps to do so.

Step 1: Choose the template name from the Template dropdown list.

Step 2: Select the Day to apply.

Step 3: Select the Time Slot to apply.

Step 4: Click Add. The entry appears in the list with its Day and Time Slot.

The functions in this panel are as follows:

5.4.2 Excluded Room Template

User can choose to customise their time slot template from name and which room to apply. Rooms already added to the template are listed at the bottom of the panel with their Room Code, Room Type and Capacity.

To exclude a room, there are 3 simple steps to do so.

Step 1: Choose the template name from the Template dropdown list.

Step 2: Select the room in Apply to Room.

Step 3: Click Add. The entry appears in the list with its Room Code, Room Type and Capacity.

The functions in this panel are as follows: