Configure Timetable

1. Time Slot

The Time Slot section lets you define the daily schedule boundaries and how time is divided into slots for the exam timetable.

Set your preferences for the following fields:

1. Start Time — The time your exam schedule begins each day. For example, 8:00 AM.
2. End Time — The time your exam schedule ends each day. For example, 5:00 PM.
3. Duration Per Slot — How long each exam slot lasts. Set this to the longest exam duration among all courses, with 2 sessions per day (morning and evening).
4. Interval Between Slots — This field is not required and can be left empty.

2. Day to Include

The Day to Include section allows you to select which days will appear in the timetable output. You set a date range and then choose which individual days within that range to include.

Follow these steps to set the days:

1. Use the From and To dropdown date pickers to select your exam period range.
2. Click Add to populate the list with all days within that range.
3. Click Update Dates after making any changes to apply them.

Select the days to include in your timetable output. For example, if your exam period spans 2 weeks, set the From date to the first day and the To date to the last day of that period.

Once the date list is generated, you can uncheck any days you do not want to include in the timetable. For example, uncheck Saturday and Sunday if exams are only held on weekdays. The checked days will appear as available days in the Timetable Output.

3. General Break

The General Break section allows you to set an interval between exam slots. This provides buffer time between one slot ending and the next slot beginning. You can choose to apply a break to all days or only to specific days in the timetable. This field is not required and can be left empty.

To add a break, fill in the following fields:

• Break: From / To — Set the start and end time of the break.
• Apply To — Choose whether the break applies to All Days or a specific day from the dropdown.
• Break Description — Enter a label for the break.

After filling in the fields, use the buttons at the bottom:

• Add — Adds the break to the timetable.
• Edit Description — Modifies the description of an existing break entry.
• Delete — Removes a selected break from the list.

It is recommended to use the same break time across all days for consistency, unless there are special circumstances that require a different schedule on certain days.

Below is an example of a completed break entry:

Once you are done setting up the Time Structure or you make any changes, click on to create the Schedule Structure of Timetable Output.

1. Adding Room List In Timetable Output

To add Room, click on Add New Room icon .

You may select a room need to be added in and click Add OR Click Add All to add all rooms in the list.

Click Close to close Room Management window once done.

2. Room Properties

To view Room properties, select a room in the list and then Click on the Room Properties icon. You may also double click on selected room to view the room properties.

A Room Properties window will appear and you will be able to see the room's details.

3. Deleting Room List

There are 2 simple steps to Delete Room Only or Delete All:

Delete A Room Only

Step 1: Select the room and Click Delete Room Icon.

Step 2: Confirmation window will pop-up and click Yes to Delete.

Delete All

Step 1: To delete all rooms, click the delete all icon.

Step 2: Confirmation window will pop-up and click Yes to Delete.

4. Auto Assign Room Seating Arrangement

Click the icon to Auto Assign Room Seating Arrangement.

Confirmation window will pop-up.

Click Yes to let Timetable Plus to automatically adjust room seating order to match with the room capacity.

5. Update All Room Field

Click the icon to update all room field.

New window will pop-up and you can put a value and can apply to your desired options.

The available options in the Apply To dropdown are:

6. Export Room

The Export Room feature allows you to export the room list and its configuration to a file. This is useful for backup purposes or for transferring room data to another timetable.

To export room, you may click on the Export Rooms icon.

Select your desired place to save. And click Save button.

7. Refresh Room List

Click on the Refresh Room List icon to refresh room list. This will reload the room list to reflect any recent changes or updates made to the room data.